Enrollment and Registration
Enrollment and Registration
Formal admission to Rutgers, the State University of New Jersey and
payment of tuition and fees are prerequisites to registration. All
students, by virtue of registering, agree to comply with the
regulations of the university and of the undergraduate colleges.
Registration consists of three essential steps:
- Course selection with the aid of faculty advisement or the advising office staff.
of the selected program through Web Registration (webreg.rutgers.edu)
for students with system access, or in person at the Registrar's Office
for all other students.
- Submission of the term bill to the bursar along with payment of tuition and fees.
It is important to note that the registration process is completed
only after the student presents his or her term bill to the bursar
along with payment or appropriate verification of financial assistance
in accordance with the billing instructions.
It is the responsibility of the student to acquire, complete,
and return registration and term bill information, including payment of
tuition and fees, on time. Most registration notices are mailed to the
student's campus mailbox. When information is mailed, the student's
last address of record in the Registrar's Office is used, but the
university cannot and does not assume responsibility if the student
fails to receive this information. Those who do not register within the
time allotted are charged the late registration fee of $50.
Students seeking to return, having voluntarily separated
themselves from the university, should refer to the Admissions chapter
of their school catalog. Applications must be filed before August 1st
for September reenrollment and before December 1st for January
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Activation of Registration
student's registration is activated through the submission to the
bursar's office of a term bill accompanied by payment, or an
appropriate award of financial aid. Activation of registration does not
take place if there are "holds" placed on a student's records because
of failures to meet outstanding obligations of financial, academic, or
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- All financial holds must be cleared by the end of any Fall term in
order to retain registration for the following Spring semester, and
- Transcripts - In accordance with
University procedures, students or former students may not obtain
transcripts of their academic records if they have any outstanding
financial obligations to the University (this includes all financial
obligations - tuition, parking, library and student fees).
- Diplomas - Diplomas will be withheld from students who are under any financial obligation to the University.
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Termination of Registration
The University will exercise the right to terminate the registration
of any student who has an outstanding financial obligation to the
university, after sufficient notice has been given to the student. A
student whose registration is terminated at any time during the refund
period because of nonpayment of amounts owed the university will
receive a revised bill based on a refund calculated as if it were a
voluntary withdrawal. The university reserves the right to "hold"
transcripts and diplomas as a result of nonpayment of obligations, to
forward delinquent accounts to collection agencies, and to levy a
collection fee. "Holds" will be removed upon satisfaction of the
outstanding obligation. The terminated student may petition for
reinstatement of enrollment by satisfying the indebtedness to the
university and paying a $125 reinstatement fee.
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Cancellation of Registration
To cancel registration and obtain a full refund of tuition and fees,
the registrar must receive written notification from the student prior
to the first day of the term. A student whose registration is canceled
by the registrar receives a full refund of tuition and fees, and
prorated charges for room and board, if applicable. Notification of
cancellation received on or after the first day of the term is treated,
for billing purposes, as a withdrawal and a refund is made based on the
general refund policy.
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General Refund Policy - TUITION REFUND DATES
You may use Webreg or RTTRS to drop courses or cancel your schedule
prior to the beginning of a semester and receive 100% refund. You
cannot use our automated systems to withdraw completely from school.
You must notify your Dean's Office to cancel your registration. The
refund schedule for complete withdrawal is as follows:
First two weeks of classes - 80%
Third and fourth week - 60%
Fifth and sixth week - 40%
Thereafter - 0
In all refund situations, the Student Fee and the Computer Fee are not refundable.
You cannot drop your last class via Webreg.
Tuition Refund Dates for Credit Load Reduction:
Beginning with the first day of class - You can reduce your course load
via Webreg only on the published add/drop dates.
No reductions are granted after the seventh day of classes to
undergraduate students who withdraw from one or more courses, but
remain registered in others. No adjustment from full time to part time
status is made after the seventh day of classes. If withdrawal from one
or more courses amounts to complete withdrawal from a program, the
provision for full withdrawal applies.
Failure to attend class is not equivalent to a withdrawal
- Students will not receive an adjustment of charges unless a formal
withdrawal is filed with and approved by his/her dean's office,
regardless of whether the student actually attended classes or took
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Students who do not complete registration during the period
prescribed in the registration instructions may do so during the late
registration period. A late registration fee of $50 is charged.
Permission to register late does not affect any academic policies.
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All eligible registered matriculated students expecting to continue
their programs in the succeeding spring or fall term are advised to
take part in that term's registration in April or November,
Participation in this registration exercise is not financially
binding on students who do not return, for any reason, in the next
term; however, eligible students who do return without having
participated in preregistration will be charged a late registration fee
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Minimum and Maximum Credit Hour Limits
As of March 17, 2003, new Credit Limits for Undergraduates have been
set by the New Brunswick Academic Coordinating Council, as follows:
Students may not exceed the following credit hour limits for
registration, as determined by their respective colleges of
|Minimum Credit Hour Limit
||Maximum Credit Hour Limit During Unrestricted Add/Drop
||Maximum Credit Hour Limit - First Day of New Semester
|01-School of Arts & Sciences
|07-Mason Gross (UG)
|10-Bloustein School of Planning & Public Policy
|11-School of Environmental & Biological Sciences
|14-College of Engineering
|30-School of Pharmacy (UG)
|33-School of Business-NB (UG)
|37-School of Management & Labor Relations
|61-University College - NB
|Graduate & Professional Schools
|Mason Gross School of the Arts (MGSA)
||20.0 / 12.0 summer
|Graduate School of Education
|The Graduate School
|School of Communication and Information
||15.0 / 9.0 summer
|Graduate School of Applied & Professional Psychology
|School of Social Work
|Ernest Mario School of Pharmacy
||25.0 /16.0 summer
|Edward J. Bloustein School of Planning & Public Policy
|School of Management & Labor Relations
* Maximum Credit Hours for Summer Session:
students (Arts & Sciences, Rutgers, Douglass, Livingston, and
University College) are generally limited to12 credits in Summer
Session. Some schools permit more credits. Contact your dean's office
if you wish to register for more credits than the registration system
(webreg) permits. Approved registrations beyond the established maximum
must be accomplished in person at the appropriate registration site.
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Change of Course
All students may add or drop courses during the late registration
period preceding the term and continuing through the seventh day of the
term. The new ADD/DROP Policy is effective with the Fall 2001 Semester
("students may add courses during the first eight calendar days of the
semester, and may drop courses without a "W" during the first seven
days of the semester") and supersedes previously printed and
The last day for ALL UNDERGRADUATE STUDENTS to drop a course without a "W" grade and a tuition charge is the seventh calendar day of the semester.
These changes may be made using the online registration system (webreg)
or in person in accordance with the add/drop schedule. Priority is
given to those students with the greatest number of degree credits
already earned. Students may ADD courses during the first eight calendar days
of the semester. As of the ninth class day of the term, no adds are
permitted online, and all drops done online after the eighth day of the
semester will be assigned a "W" grade. Changes sought by mail or fax
are not accepted at any time.
Changes of registration for full time undergraduate students does not require any fee to be paid.
Exceptions to these regulations can be made only by an Undergraduate
College's Committee on Scholastic Standing. Graduate students should
consult their respective Dean's Offices.
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Dropping a Course
Undergraduate students may drop courses until the end of the eighth
full week of the term without academic penalty, provided the student
follows the change of course procedures, as described previously.
Courses dropped between the eighth calendar day
and the eighth week of the term are assigned a "W" grade. Students
dropping a course after the end of the eighth full week of the term are
assigned a grade of F, U, or NC in the dropped course; the grade of "F"
is computed in the term and cumulative grade point averages.
A student who unofficially drops a course for which he or she is
registered without following the above procedure will receive a grade
of F, U, or NC in the course. In the case of part time students, no
refund of tuition is allowed for any course dropped after the seventh
calendar day of the term.
No course may be dropped during the last two weeks of classes.
Graduate students should refer to the registration materials mailed to them for guidelines, and see "Change of Course" above.
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Special Registration Options for Undergraduate Students
- Pass/No Credit Courses
undergraduate students may register for a Pass/No Credit grading basis
for one course, up to a maximum of two courses. Certain students may be
eligible for P/NC after completion of 60 degree credits. Other students
may exercise this option only in their senior year. Some schools
require the P/NC choice to be made at the time of registration, other
schools allow 6-8 weeks for the P/NC option to be chosen. However, once
students declare their intention to take the course for P/NC to the
Registrar, their decision cannot be reversed. A student registering for
a P/NC course must complete all of the required work in the course
including all examinations and assigned papers or projects. While a
successfully completed P/NC course earns degree credit, it is not
calculated in the cumulative grade point average. A grade of "C" or
better must be achieved in order to to convert the instructor's grade
to a PASS.
For more specific information on course
restrictions, options available, and completion of applicable request
forms, students should consult their respective Academic Deans or refer
to the Academic Policies and Procedures Manual for their individual
- Repeated Courses
students may repeat a course taken at Rutgers, The State University of
New Jersey, in which a grade of "F" was earned. This applies only to
courses retaken at Rutgers, New Brunswick campuses. For more specific information on options
available and completion of applicable request forms, students should
consult their respective Academic Deans or refer to the Academic
Policies and Procedures Manual or view the policy for their individual colleges on their school's website.
- The Repeat Course Policy for all students at The School of Environmental and
Biological Sciences is found at: http://sebs.rutgers.edu/academics
Gross School of the Arts students who repeat a course may request that
the original grade be removed from the calculation of the cumulative
grade point average.
- The Repeat Course Policy for all SAS students (Schools 01, 02, 06, 12 and 61) is found at: http://sasundergrad.rutgers.edu/academics/courses/registration-and-course-policies/repeating-courses
E - No credit earned toward the degree and no grade computed in the cumulative grade-point average
J - Credits are earned toward the degree, but the grade is not computed in the cumulative grade-point average
K - Credits are not earned toward the degree, but the grade is computed in the cumulative grade-point average
N - Assigned at the time the student initially registers for the course. It indicates no credit earned toward the degree,
no grade computed in the grade-point average, no final exam taken, and the student received a grade of
"S" (satisfactory) or "U" (unsatisfactory)
P/NC - Indicates a course taken on a Pass/No Credit basis
A student who desires to withdraw from an Undergraduate College must:
- Obtain a Notification of Withdrawal Form from the Registrar or his or her Dean of Students.
an appointment with a counselor in the Office for Student Life for the
purpose of obtaining permission to withdraw without penalty.
- Be prepared to state in full, in writing, for the record, the reason(s) for withdrawing.
- Obtain signatures of approval from the financial aid, housing, and, if applicable, EOF offices.
Return the completed form, in person, to the Undergraduate Registrar.
student who leaves the college unofficially without following this
procedure receives a grade of F, U, or NC in each course. A student who
is unable to adhere to the above because of illness or other sufficient
reason may submit the Notification of Withdrawal Form by mail to the
Refunds of tuition are calculated from
the date the written Notification of Withdrawal Form, approved by the
Office for Student Life, is received by the Registrar. See the "Tuition
and Fees" chapter in your school catalog for information concerning the
computation of refunds of tuition. A student is not eligible for a
refund unless his or her withdrawal is formally reported to the
When a student officially withdraws, a grade of "W" is assigned in each course. This symbol is recorded on the student's record.
as such is not recognized during the last two weeks of class meetings;
students leaving during this period receive standard grades for the
Please note: Any notification to the
instructor, adviser, or school does not fulfill the student's
obligation to communicate directly and in writing with the Registrar in
all matters pertaining to changes in registration and withdrawal.
Colleges (School of Arts & Sciences, Rutgers, Douglass, Livingston,
University College) require a minimum of 120 credits to qualify for an
Undergraduate Degree, while other Colleges (SEBS, Mason Gross,
Engineering) require additional credits for completion of an
Undergraduate Degree, therefore, students should check with their
Academic Dean to determine actual graduation requirements. Generally,
students following a normal four year program are grouped according to
their projected year of graduation on the basis of the number of
credits they have satisfactorily completed, scaled as follows:
|First year students
||0 - 22 credits
||23 - 57
||58 - 89
||90 and above
In special cases, classifications are decided upon by the Registrar, with the advice of academic authority when necessary.
Full- and Part Time Status for Undergraduate Students:
The designation of undergraduate students as full- or part time is
necessary for the regulations governing tuition charges, student fees,
statistical records, and other issues affected by such status. Status
for undergraduate students is determined during the fall and spring terms as follows:
12.0 or more credits = full time
6.0 - 11.99 credits = half time
fewer than 6 credits = less than half time
During the Summer Session, status for undergraduate students is:
6.0 credits = full time
3.0 credits = half time
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Special Registration Options for Graduate Students
E -Course does not count in average or toward degree
300-400 level Undergraduate Course - taken for credit toward graduate
degree currently sought (not applicable for non matriculated students)
N - Not for Credit - S (satisfactory) or U (unsatisfactory) Grade -- No final exam
P - Course taken on PASS/NO CREDIT basis -- Only permitted by student's school and school offering course
Note: Credit Prefixes required only under the above conditions
During the Fall or Spring Semesters, Full- and Part Time Status for graduate students is as follows:
9 or more credits = full time
6.0-8.9 credits = three quarters time
4.5-5.9 credits = half time
0.0-4.4 credits = less than half time
During the Summer Session, status for graduate students is:
4.5 or more credits = full time
3.0-4.4 credits = three quarters time
2.0-2.9 credits = half time
0.0-1.9 credits = less than half time
During the Winter Session, ALL STUDENTS are considered full time.
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Religious Holiday Policy
It is University policy (University Regulation on Attendance, Book 2,
2.4.7B) to excuse without penalty students who are absent from class
because of religious observances, and to allow the make-up of work
missed because of such absence. Examinations and special required
out-of-class activities shall ordinarily not be scheduled on those days
when religiously observant students refrain from participating in
secular activities. Absences for reason of religious obligation shall
not be counted for purposes of reporting.
Students are advised to provide timely notification to instructors
(at the beginning of the semester) about necessary absences for
religious observances that would interfere with their participation in
classes during the semester. Students are responsible for making up the
work or exams according to an agreed upon schedule with their
Updated: May 20, 2013