Rutgers-Princeton Graduate Student Cooperative Exchange
Policy
In 1964 the Graduate School at Princeton University and the
Graduate School at Rutgers University entered into an exchange program
for students studying waste water management at their respective
engineering departments. Princeton University currently accepts
students from all graduate schools in New Brunswick, regardless of
program. The exchange is restricted to matriculated graduate students;
the courses must be graduate level by definition, must be applicable to
the student�s degree program, and must be unavailable at the student�s
institution. Participation by a student is limited to one or two
courses per semester.
Tuition is assessed and collected by the home institution. There
is no exchange of funds between the institutions.
Procedures
Rutgers to Princeton
Student obtains an approval form from the Registrar or Dean. The
student must secure the approval signatures of h/her adviser and dean
and the course instructor(s). If approved, the student must register at
Rutgers for the pseudo-course, PRINCETON EXCHANGE, xx:001:816, normally
for three credits. These credits generate tuition charges.
The student sends a copy of the approved form to the Rutgers
Registrar for information and one copy to the Dean�s Office, Princeton
Graduate School. The Princeton courses are entered on the exchange screen ASAP.
At the end of the semester the Princeton Graduate School sends a
graded and signed copy of the form or transcript to the Rutgers Registrar. The
Registrar posts the course title, number, credits, and Princeton grade
on the exchange course screen. Degree credit indicator will be set to
�Y� and GPA indicator to �N�. The print indicator on the pseudo-course
is set to �N�. (The Princeton course will not be posted unless the
student has registered for the pseudo-course.) Rutgers will use the actual grade assigned by Princeton.
Princeton to Rutgers
Student obtains an approval form from the Princeton Graduate
School Dean. The student must secure the approval signatures of h/her
adviser and dean and the course instructor(s). The form is then
submitted to the Rutgers Graduate Registrar. The student is registered
on the Student Record Data Base. The Registrar will provide the special
permission number. The student�s date of birth, gender, address, and
email address will be entered. (The SSN will not be available.) New
Jersey residency status will be set to Y.
Students will be coded 16:NM:XXX (using curric code for the
course.) The registrar will enter a special/location code and sar
billing code of CD. The billing code will exclude these students from
billing. The bill payment indicator will be set to Y, and the telephone
access override code will be set to N, thus blocking students from
drop/add online or registration in future semesters online without
going through the Princeton Graduate School.
If the student has an RUID from a former admission and a visa code
on GD, the registrar will change the visa code to XX.
The student will be sent an email informing h/her of h/her RUID
and providing information about how to create a net ID, provide
emergency contact information, and secure a Rutgers ID card if needed.
A copy of this email will be sent to the Princeton Dean�s office.
Students will appear on rosters and will be graded normally.
Transcripts will be sent to the Princeton Graduate School at the end of
the semester. The student may request transcripts to be sent. Princeton will use the actual Rutgers grade.
Authorization
This exchange program was approved by the Presidents of the two
institutions.
Click here for registration form
Richard Bird
November 6, 2008